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Office Administrator Union

Ryan, Inc.

Office Administrator

Full Time • Union
                              Work for a dynamic energy company solving tomorrow's problems today.

Position: 
Office Administrator for Direct support and management of company operations.

Duties: 
Job-related duties include:
  • Performing general clerical and administrative functions in support of the company.
  • Navigating company software platform.
  • Answering phones and email.
  • Performing reception functions.
  • Dispatching and coordinating field staff.
  • Managing Accounts Receivables.
  • Depositing Daily Receivables.
  • Posting Accounts Payables.
  • Preparing weekly payroll.
  • Completing weekly, monthly, quarterly tax reports.
  • Maintaining rebate and financing programs.
  • Monitoring and keeping inventory on office supplies.
  • Monitoring the fax, printer, mail to ensure smooth function of equipment.
  • Coordinate fleet upkeep including maintenance and documentation.
Qualifications: 
  • High school diploma.
  • Experience and the physical ability to perform all modern business office clerical roles.
  • Proven ability to type 40 or more WPM on a word-processor.
  • Knowledge of current software and technology with proficiency in Microsoft Office.
  • Ability to quickly learn new software and systems.
  • Ability to operate all current administrative office machines including phones, computers, printers, copiers, fax machines, and ail equipment.
  • Excellent interpersonal and verbal communication skills, including advanced customer service skills on the phone and in person.
  • Excellent proofreading, spelling, grammar, arithmetic and business writing skills.
  • Ability to work under time and backlog pressure for extended periods of time.
  • Ability to handle multiple tasks efficiently.
 Compensation and Benefits
  • SIMPLE IRA Retirement Plan w/Matching
  • Payroll Saving Plan
  • Health, Prescription, Dental Insurance w/Family Coverage
  • Medical HSA Heath Saving Account
  • Medical Section 125 Cafeteria Plan
  • Medical FSA Flexible Spending Account
  • AFLAC Coverage Available
  • Year-Round Work
  • Flexible Schedule
  • (Voluntary) Overtime Available
  • Paid Vacation up to 3 Weeks
  • NJ Sick Days / Family Leave
  • Phone Stipend
  • Competitive Compensation
  • Maintenance Plan Commissions
Compensation: $22.00 - $30.00 per hour




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When considering a position in HVAC you are considering a career path that grants you the opportunity to find a job today. The demand for skilled tradespeople continues to grow across the USA.
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