Xtraire Inc.
Office Administrator / Operations Coordinator
Full Time • Hicksville
Benefits:
- 401(k)
- Bonus based on performance
- Company parties
- Competitive salary
- Employee discounts
- Health insurance
- Opportunity for advancement
- Paid time off
- Parental leave
- Training & development
Join the Growing Team at Xtraire Heating & Air Conditioning
Build a Career — Not Just a Job
Xtraire Heating & Air Conditioning is looking for a motivated, organized, and dependable individual to join our growing team as an Office Administrator / Operations Coordinator.
This is more than just an office position — it’s a long-term opportunity to grow with a well-established and expanding HVAC company on Long Island. We are looking for someone who wants to develop professionally, take on increasing responsibility over time, and become an important part of our company’s future.
The right candidate will work directly with ownership and play a key role in helping keep our office, team, and daily operations running smoothly and efficiently.
Experience is helpful, but we are willing to train and develop the right person with a strong work ethic, positive attitude, organizational skills, and willingness to learn.
What You’ll Do
Office & Administrative Support
- Answer phones and assist customers professionally
- Manage office paperwork and company records
- Help coordinate schedules and daily office communication
- Maintain organized filing systems and reports
- Assist ownership with day-to-day operational tasks
Financial & Operational Support
- Assist with bookkeeping and payroll processing
- Track invoices, expenses, and job paperwork
- Help prepare reports and maintain accurate records
- Coordinate with vendors and office service providers
Insurance & Benefits Coordination
- Assist with company insurance and employee benefits administration
- Help manage onboarding paperwork and employee records
- Coordinate with insurance providers and benefit companies
Additional Responsibilities
- Submit manufacturer rebate applications
- Assist with permits, warranties, and project documentation
- Help improve office systems and operational efficiency
- Support a positive and professional team environment
What We’re Looking For
- Strong organizational and multitasking skills
- Positive attitude and willingness to learn
- Dependable, responsible, and detail-oriented
- Strong communication and customer service skills
- Ability to work independently and as a team
- Computer proficiency and comfort learning software systems
- Previous office, administrative, bookkeeping, or customer service experience is a plus
- QuickBooks or payroll experience is helpful, but not required
- HVAC, construction, or service industry experience is a plus, but not required
What We Offer
- Competitive pay based on experience
- Performance bonuses and growth opportunities
- Long-term career advancement potential
- Supportive team environment
- Opportunity to grow into a leadership/operations role
- Paid time off and holidays
- Stable, year-round employment
- The chance to be part of a growing and respected local company
Compensation will be based on experience, skill level, and growth within the position.
Additional bonus opportunities available based on performance, organization, and company growth.
Why Join Xtraire?
At Xtraire Heating & Air Conditioning, we believe great companies are built by great people. We value professionalism, teamwork, accountability, and creating a positive work environment where people can grow and succeed together.
If you are looking for a long-term opportunity with a company that values hard work, loyalty, and personal growth, we would love to hear from you.
Apply Today and Grow With Us!
Compensation: $25.00 - $35.00 per hour
There are many exciting options for a career in HVACR waiting to be explored.
If you’re looking for a career that offers flexibility, job stability, strong pay, benefits and more, then you’ve come to the right place!
(if you already have a resume on Indeed)
Or apply here.
Jobs Are Available Now!
When considering a position in HVAC you are considering a career path that grants you the opportunity to find a job today. The demand for skilled tradespeople continues to grow across the USA.
More Than Just a Career.
HVACR supports all aspects of modern life. By working in HVACR you are helping to ensure food, medicine, and comfort are maintained. A career in HVACR allows you to make a difference.
Opportunity for Career Advancement.
Choosing a career in the HVAC industry presents you with an exciting professional path that promises job security and excellent earnings potential.
Excellent Pay.
HVACR professionals make an average of $47,000 per year. This is as much as many college graduates make, without the burden of debt, or the stress of having to deal with an oversaturated job market.
The Future Is Bright:
Job growth for caregivers is projected to increase by 26% through 2024, compared to just 6.5% on average for all occupations. The HVACR industry is projected to have nearly 115,000 job openings by 2026. Our industry is growing much faster than many other fields and provides stable long-term jobs.
New Technologies.
HVACR offers opportunities to work in high-tech, innovative fields. New HVACR is being designed to be more environmentally friendly by using less energy and less polluting chemicals.
Variety of Career Paths.
HVAC technicians work with everything from pipes to electrical systems, so it's more varied than other trades. Start out as a technician in the HVAC industry and you could move on to become a service manager, move into sales, morph into building maintenance, or start your own HVAC business.