Century Mechanical Holdings
HVAC HR / Permit Coordinator Harwich Port
Full Time • Harwich Port Heating & Cooling
Benefits:
- 401(k) matching
- Competitive salary
- Dental insurance
- Health insurance
- Opportunity for advancement
- Paid time off
- Training & development
- Vision insurance
Location: Harwich Port, MA
The HVAC HR / Permit Coordinator is responsible for supporting daily office operations by managing permitting activities, coordinating preventative maintenance scheduling and documentation, and handling human resources administrative functions. This role works closely with field teams, service managers, vendors, municipalities, and employees to ensure compliance, operational efficiency, and a positive employee experience. Payroll processing is not included in this position.
The HVAC HR / Permit Coordinator is responsible for supporting daily office operations by managing permitting activities, coordinating preventative maintenance scheduling and documentation, and handling human resources administrative functions. This role works closely with field teams, service managers, vendors, municipalities, and employees to ensure compliance, operational efficiency, and a positive employee experience. Payroll processing is not included in this position.
Key Responsibilities
Permitting & Compliance
- Prepare, submit, and track HVAC permits with local municipalities and governing agencies
- Coordinate inspections and maintain permit records to ensure project compliance
- Monitor permit expiration dates and renewal requirements
- Communicate with project managers, technicians, and inspectors regarding permit status updates
- Maintain organized digital and physical permit files
Preventative Maintenance Coordination
- Schedule preventative maintenance appointments for commercial and residential clients
- Maintain preventative maintenance agreements and customer records
- Coordinate technician schedules and dispatch support for maintenance calls
- Track completed maintenance services and ensure proper documentation
- Follow up with customers regarding upcoming service appointments and contract renewals
Human Resources Support
- Assist with onboarding and new hire paperwork
- Maintain employee personnel files and HR documentation
- Coordinate employee training records, certifications, and compliance tracking
- Support recruiting efforts by scheduling interviews and communicating with candidates
- Assist with employee relations and general HR administrative tasks
- Manage uniform orders, employee forms, and internal communications
- Ensure HR records remain accurate and confidential
Administrative Duties
- Answer incoming calls and provide administrative support to office staff and management
- Maintain accurate data entry across company systems and spreadsheets
- Assist with reporting, document preparation, and office organization
- Support additional operational and administrative tasks as needed
Qualifications
- Previous experience in HVAC, construction, service coordination, HR administration, or office management preferred
- Knowledge of permitting processes and municipal requirements is a plus
- Strong organizational and multitasking skills in a fast-paced environment
- Excellent communication and customer service skills
- Proficiency in Microsoft Office, Google Workspace, and scheduling software
- Experience with ServiceTitan and QuickBooks is highly preferred
- Ability to maintain confidentiality and handle sensitive information professionally
- High attention to detail and strong follow-through skills
Preferred Skills
- Experience with preventative maintenance scheduling
- Familiarity with HR onboarding and compliance documentation
- Knowledge of HVAC industry terminology and workflows
- Ability to prioritize tasks and manage deadlines independently
- Experience working within ServiceTitan for scheduling, customer management, and reporting
- Familiarity with QuickBooks for invoicing, tracking, and general administrative support
Work Environment
- Office-based role with frequent communication with field staff, customers, and municipalities
- Full-time position with standard business hours; occasional flexibility may be required based on operational needs
Benefits
- Competitive compensation
- Health, dental, and vision insurance
- Paid time off and holidays
- Career growth opportunities within a growing organization
- Supportive team-oriented environment
Compensation: $25.00 - $32.00 per hour
There are many exciting options for a career in HVACR waiting to be explored.
If you’re looking for a career that offers flexibility, job stability, strong pay, benefits and more, then you’ve come to the right place!
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Jobs Are Available Now!
When considering a position in HVAC you are considering a career path that grants you the opportunity to find a job today. The demand for skilled tradespeople continues to grow across the USA.
More Than Just a Career.
HVACR supports all aspects of modern life. By working in HVACR you are helping to ensure food, medicine, and comfort are maintained. A career in HVACR allows you to make a difference.
Opportunity for Career Advancement.
Choosing a career in the HVAC industry presents you with an exciting professional path that promises job security and excellent earnings potential.
Excellent Pay.
HVACR professionals make an average of $47,000 per year. This is as much as many college graduates make, without the burden of debt, or the stress of having to deal with an oversaturated job market.
The Future Is Bright:
Job growth for caregivers is projected to increase by 26% through 2024, compared to just 6.5% on average for all occupations. The HVACR industry is projected to have nearly 115,000 job openings by 2026. Our industry is growing much faster than many other fields and provides stable long-term jobs.
New Technologies.
HVACR offers opportunities to work in high-tech, innovative fields. New HVACR is being designed to be more environmentally friendly by using less energy and less polluting chemicals.
Variety of Career Paths.
HVAC technicians work with everything from pipes to electrical systems, so it's more varied than other trades. Start out as a technician in the HVAC industry and you could move on to become a service manager, move into sales, morph into building maintenance, or start your own HVAC business.